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How to Obtain a Personnel Record:

Records of all South African servicemen in the Army, Navy and Air Force are held in the SANDF archives. Copies of service records can be acquired if application is made in writing.

Records cannot be sent electronically and therefore a fax number or postal address must be included in the request.

SANDF Documentation Service Directorate
(Personnel Division)
The Senior Staff Officer
Documentation Centre
Private Bag X289
South Africa

E-mail: archive@dod.mil.za
Telephone: +27 12 339 4600
Fax: +27 12 339 4631

The approximately 3 million personnel records in the Department of Defence Archives are indexed according to a specific convention. You are therefore requested to provide the Documentation Centre with as much detail as possible regarding the person you are seeking information on. The following are guidelines:

  • a. Regimental number
  • b. Identity number or date of birth
  • c. Place of birth
  • d. Date of assumption of military service
  • e. Date of discharge from military service
  • f. Regiment/unit where the person served
  • g. Name and address of next-of-kin at the time of his attestation

  • Send copy of passport/identity document and postal address.

    Private Research Consultants

    The following professional military researchers may be able to assist with obtaining service records, certificates and information from the SANDF Archives. Please contact them directly for details of services offered and fees:

    Graham Du Toit
    Cell phone: 083 628 3014
    Fax: +27 (12) 662 3596
    Email: gcldt.udfres@webmail.co.za

    Lourens Etchell
    Cell phone: 072 895 6900
    Fax: +27 (86) 604 5270
    Email: lourensetchell@gmail.com

    Dewald Nel
    Facebook: https://www.facebook.com/NELMedalResearch/

    Audrey - Rhino Research
    Email: rhino.research@icon.co.za

    Contact Details

    For more information, contact the
    South African Air Force:

    Official SAAF Website

    Directorate Corporate Staff Services
    SAAF Corporate Communication
    SAAF Headquarters
    Private Bag X199
    South Africa
    Telephone: +27 (0)12 312 2911
    Fax: +27 (0)12 312 2803

    Department of Defence Contact Details
    Ministry of Defence and Military Veterans website
    Department of Defence Information Centre
    E-mail: info@mil.za
    Telephone: +27 (0)12 355 6321 / 6372
    Fax: +27 (0)12 355 6398
    Postal address:
    The Director Defence Corporate Communication
    Private Bag X161
    South Africa